U.S. Customs (CBP) AND U.S. Coast Guard (USCG)
Mandatory Document Requirements

This page provides a summary of the documents that will need to be provided before the vessel departs from the point of origin and prior to arrival at the first U.S. Port

CARGO MANIFEST – Prior to cargo loading*
ELECTRONIC NOTICE OF ARRIVAL: e-NOA – 96 hours prior to arrival
BALLAST WATER REPORTING – 24 hours prior to arrival
C.O.F.R. – Prior to arrival in U.S. Waters
ON ARRIVAL – To present to customs & immigration

Please scroll down for further information.

CARGO MANIFEST – – Prior to cargo loading*

U.S. Customs have ruled that a formal manifest (Customs Form 1302) must be submitted to the Customs office at the discharge port 24 hours prior to the vessel’s departure from the load port!
* Bulk and certain neo-bulk cargos are exempted – contact FREE STATE MARINE SERVICES for detail

ELECTRONIC NOTICE OF ARRIVAL: e-NOA – 96 hours prior to arrival

The United States Coast Guard must have the “Notice of Vessel Arrival” (33 CFR 160) or ENOA for any vessel arriving from a foreign port. This must be received by email or fax 96 Hours prior to arrival at the first United States Port. This report has to be accompanied by a clear copy of the Crew List (I-418)
The ENOA can be filed directly by the vessel using Microsoft Infopath and ENOA version 4.5, filed via a 3rd party, or directly online using the NVMC website.
Alternatively FREE STATE MARINE SERVICES can attend to this requirement after the vessel has submitted the appropriate information to our office by email, or fax/telex. Please confirm format you will be filing under.
Click Customs Forms for further information

C.O.F.R. – – Prior to arrival in U.S. Waters

Each vessel must have, (or the vessel’s Operators must have applied for), a valid CERTIFICATE OF FINANCIAL RESPONSIBILITY, (C.O.F.R.) prior to arrival in U.S. waters. Contact the United States Coast Guard, National Pollution Funds Center www.cofr.npfc.gov for further information.
The United States Coast Guard may deny entry into territorial waters unless the document has been issued or the application process has been approved.

BALLAST WATER REPORTING – – 24 hours prior to arrival

It is necessary to file a “Ballast Water Reporting Form” prior to the vessel’s arrival at the Pilot Station This document should be emailed to nbic@ballastreport.org or emailed/faxed to FREE STATE MARINE SERVICES
36 hours before reporting to the pilot station.
Click Customs Forms for further information

ON ARRIVAL

The Master should have prepared the following documents for submission to FREE STATE MARINE SERVICES:

Ship’s Stores Declaration Customs Form 1303 in Triplicate
Crew’s Effects Declaration Customs Form 1304 in Triplicate
Shore Pass Customs Document I-95 for each crew member *
Crew List I-418 in duplicate ** (with original visas)


Click here to download forms

*Each Crew Member must have a completed I-95 even though he/she may be detained or a visa has not been obtained.
**Customs & Border Protection (CBP) in Baltimore will detain all crew on board unless a visa’ed crew list is presented on arrival or individual crewmembers have a valid non-immigrant visa in their own passport.

Note

  • Non-immigrant visas cannot be obtained in the United States
  • A visa does not grant the holder with the right to enter the United States – the CBP Officer is authorized to detain a crewmember as he/she sees appropriate
 

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Contact Information

Address

Free State Marine Services
1201 Wallace Street
Baltimore, MD 21230 U.S.A.

rdenney@freestatemarine.com

 

Phone Numbers

Tel 1.410.752.8254
Fax 1.410.752.8292
Cell 1.443.463.8135
AOH 1.301.953.7949

 

Radio

Contact on VHF CH11 Baltimore Maritime Exchange and ask they contact Free State Marine Services