This page provides a summary of the documents that will need to be provided before the vessel departs from the point of origin and prior to arrival at the first U.S. Port
| CARGO MANIFEST | – Prior to cargo loading* |
| ELECTRONIC NOTICE OF ARRIVAL: e-NOA | – 96 hours prior to arrival |
| BALLAST WATER REPORTING | – 24 hours prior to arrival |
| C.O.F.R. | – Prior to arrival in U.S. Waters |
| ON ARRIVAL | – To present to customs & immigration |
Please scroll down for further information.
U.S. Customs have ruled that a formal manifest (Customs Form 1302) must be submitted to the Customs office at the discharge port 24 hours prior to the vessel’s departure from the load port!
* Bulk and certain neo-bulk cargos are exempted – contact FREE STATE MARINE SERVICES for detail
The United States Coast Guard must have the “Notice of Vessel Arrival” (33 CFR 160) or ENOA for any vessel arriving from a foreign port. This must be received by email or fax 96 Hours prior to arrival at the first United States Port. This report has to be accompanied by a clear copy of the Crew List (I-418)
The ENOA can be filed directly by the vessel using Microsoft Infopath and ENOA version 4.5, filed via a 3rd party, or directly online using the NVMC website.
Alternatively FREE STATE MARINE SERVICES can attend to this requirement after the vessel has submitted the appropriate information to our office by email, or fax/telex. Please confirm format you will be filing under.
Click Customs Forms for further information
Each vessel must have, (or the vessel’s Operators must have applied for), a valid CERTIFICATE OF FINANCIAL RESPONSIBILITY, (C.O.F.R.) prior to arrival in U.S. waters. Contact the United States Coast Guard, National Pollution Funds Center www.cofr.npfc.gov for further information.
The United States Coast Guard may deny entry into territorial waters unless the document has been issued or the application process has been approved.
It is necessary to file a “Ballast Water Reporting Form” prior to the vessel’s arrival at the Pilot Station This document should be emailed to nbic@ballastreport.org or emailed/faxed to FREE STATE MARINE SERVICES
36 hours before reporting to the pilot station.
Click Customs Forms for further information
The Master should have prepared the following documents for submission to FREE STATE MARINE SERVICES:
| Ship’s Stores Declaration | Customs Form 1303 | in Triplicate |
| Crew’s Effects Declaration | Customs Form 1304 | in Triplicate |
| Shore Pass | Customs Document I-95 | for each crew member * |
| Crew List | I-418 | in duplicate ** (with original visas) |
*Each Crew Member must have a completed I-95 even though he/she may be detained or a visa has not been obtained.
**Customs & Border Protection (CBP) in Baltimore will detain all crew on board unless a visa’ed crew list is presented on arrival or individual crewmembers have a valid non-immigrant visa in their own passport.
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